One of the first lines of defense for catastrophic injuries is having a comprehensive, detailed plan for most catastrophic scenarios. This is commonly referred to as an Emergency Action Plan (EAP). The National Athletic Trainers Association has published a position statement titled “Emergency Planning in Athletics” that provides guidelines for the development and implementation of an EAP and is available online. This page summarizes the main points of this document.
An EAP is necessary for any school or university and all of the venues within these institutions where athletes exercise. The EAP provides information to ensure response to an emergency is rapid, appropriate, controlled and precise. All personnel involved with the organization of athletic activities share a professional and legal responsibility to ensure that guidelines are in place to manage any emergency that could arise. The EAP defines the standard of care for these situations, and therefore an institution without an EAP can be found to be negligent in cases of catastrophic injuries.
While being comprehensive, an EAP also needs to be flexible enough to be applicable to any emergency situation. While health care providers are usually responsible for the writing of this document, all those involved with athletic teams (athletic directors, team physicians, athletic trainers, athletic training students, coaches, strength and conditioning coaches, local EMS services) need to be aware and knowledgeable with its contents. It is best to also involve EMS in the writing of the EAP and have the medical director for the school/university approve its contents
Benefits of Having an Emergency Action Plan
- Risk management strategy: lead to prevention of athletic injury
- Readily prepared for emergency situations
- Ensures that appropriate care is provided in a timely manner
- Decrease chance of legal action taking place
- Protects liability of ATC and school administration
- Leads to a more effective emergency response
The EAP needs to be specific to each athletic venue and address the following components:
- Emergency Personnel – Describe the emergency team involved when the EAP is activated and the roles of each person.
- Emergency Communication – What communication devices are available, where, what number to call in an emergency, specific information and directions to the venue to provide to EMS response team.
- Emergency Equipment – Location of equipment should be quickly accessible and clearly listed. Equipment needs to be maintained on a regular basis.
- Medical Emergency Transportation – Describe options and estimated response times for emergency transportation.
- Venue Directions with a Map – (should be specific to the venue, and provide instructions for easy access to venue)
- Roles of First Responders – Establish scene safety and immediate care of the athlete, activation of EMS, equipment retreival, direction of EMS to the scene
- Emergency Action Plan for Non-Medical Emergencies – These emergencies can refer to the school emergency action plan if one is in place
Other considerations include emergency documentation, where documentation for events that activate the EAP are provided, as well as documentation of EAP rehearsals and personnel training. Examples of EAPs can be found on our website, as well as through the NATA position statement.
While activation of the EAP may be rare, it is vital to ensure that proper care and response is taken when a catastrophic injury occurs. It is important that this document is updated and reviewed on a yearly basis with all athletic personnel. This will provide the best possible care for athletes in the event of an emergency.
The below templates are examples for organizations to fill in and then integrate into the EAP template itself. Please note, this is only a generic version and each school needs to create their own plan with the guidance of the sports medicine staff.
KSI EAP Template Fill In– Fill out this template fill-in guide first.
KSI EAP Template – Take the information from the fill-in document above, and integrate the relevant information to the sections here.
Developing and Differentiating Institution-Specific Health Care Administration Documents – February 2022 (Scarneo-Miller, Yeargin)
NATA Position Statement: Emergency Planning in Athletics
US Soccer Recognize to Recover
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- Andersen J, Courson RW, Kleiner DM, McLoda TA. National Athletic Trainers’ Association position statement: emergency planning in athletics. J Athl Train. 2002;37(1):99–104.
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